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Idea#49

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Form I-9 »

I-9 Form

Since the Social Security Administration records (i.e. Social Security Number) is a part of the eVerify system, I suggest that the "expiration" line on List C be used to enter the name as it is on the SSCard. This will encourage employers to enter employees under the name on record with SSA. This will also reduce the number of no match letters that are issued to payroll departments.

Comment

Submitted by Community Member 1 year ago

Comments (10)

  1. Employees should have documents with their current legal name. They should not have one document with one name and another document with a different name.

    1 year ago
    1. Community Member Idea Submitter

      Yes. I was not stating otherwise. What I meant is when employees enter their name on their forms different than what is on their Social Security Card. This tends to be a problem when folks are hyphenated (or not) and/or have multiple last names. e.g. is listed on forms as Andrew Marsh, but the name is actually Hubert Marsh. Or the name is really Miracle Hurley and the new hire lists name on forms as Ann Hurley because that is the name they go by.

      1 year ago
  2. The employment forms (I-9 and hiring forms) should contain their legal name, not the name they want to go by. So if the employees' names is Hubert Marsh, all documentation should be filled out with Hubert, and not Andrew, which is his preference. Employers should not ask employees what name (by this I mean nicknames) they want their record to be created under. We each have a legal first name, and whether we dislike it or not, everything should be under that name.

    1 year ago
  3. Community Member Idea Submitter

    Again the request is misinterpreted. We are not askng employees what name they want to go by. We *are* telling them to fill out their forms in their name. *They* are the ones who are providing the inaccurate information which is the name they prefer.

    The suggestion is that the expiration line under the "C" identification include "legal name" so that the employer is, indeed, entering the correct information. OR, in Section 1, using *Legal* Last Name, or *Legal* First Name should be provided.

    1 year ago
  4. Must agree with this. We've actually had candidates put their "nick name" as their first name. When you have a high volume of applicants, it's not always easy to catch this...that is...until it gets to the E-Verifier!

    1 year ago
  5. Community Member Idea Submitter

    Thank you Alex! You understand exactly what I am asking for. Thank you!

    1 year ago
  6. It may be a good idea to have a name confirmation feature for each list area. We run into this trouble with people who go by their middle name. Many of them sign their name without using their legal first name. It makes it tough to catch. Naming conventions haven't always been consistent with double barrel last names. In some HR applicant tracking systems they will force a hyphen and in others a hyphen or a space won't be allowed. Some people with double barrel last names will have a preferred last name. This is problematic for some HR applicant trackin systems. Older social security cards don't break a person's name into first, middle, and last. Having a confirmation check box for each document would be great. That way, I'd be more likely to catch a new employee who completes Section 1 as Bob when his legal name is Robert.

    1 year ago
  7. Thank to all the moderators for their help on ideas that need more verification

    1 year ago
  8. community member good sugession

    1 year ago
  9. A name confirmation feature for applicant applying for their SS card eg whit a check box could help to confirm the those applicant who use more than one name but it up to E Verify and USCIS to make that call

    1 year ago

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  1. The idea was posted
    1 year ago
  2. Status Changed from Pending Approval to Active
    1 year ago