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Idea#56

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Remote Employees

With more and more employers utilizing remote employees, it is difficult to get an 'employer agent' to view/verify I-9 documents. Most Notaries in some states are unable to authenticate documents, they can only verify signatures. Guidance is needed from UCIS and E-Verify on how to properly document a remote employee and who can be utilized as an 'employer agent'.

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Submitted by Community Member 1 year ago

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(latest 20 votes)

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  1. The idea was posted
    1 year ago
  2. Status Changed from Pending Approval to Active
    1 year ago

Comments (7)

  1. We adamently agree. This is a major problem for many of our member companies. Even if state law doesn't restrict what notaries can certify, it's getting harder and harder to find notaries that are even willing to do it b/c of the amount of attention illegal immigration and work authorization is getting. One suggestion is to use the U.S. Post Office in some way. For instance, the post office could have a notary that is familiar with and understands the I-9 process and is available to certify the documentation for employers' remote employees.

    1 year ago
    1. There are notary services out there that specialize in providing Notaries for Remote hires. They tend to be national companies, and can run a bit more in costs, but will save you the frustration of working with a notary directly. A Goggle search for, Nationwide Notary I-9, is a good place to start.

      1 year ago
  2. Unles the USPS is going to receive additional funding for someone to do this - possible the passport personnel - I can only see this as being unweildy for them

    1 year ago
  3. This is a headache for a tech company that doesn't otherwise need their employees to report into a physical office location that is staffed with HR.

    1 year ago
  4. E Verify and USCIS could help in this area of remote employees the tech company some of the notary services does not work whit small company

    1 year ago
  5. What's needed for remote hire Form I-9 processing are legal provisions that support a method of authentication. Integrated with the following functional provisions in conjunction with time and date stamping, web based real time interactive video conferencing recording, digital signing solutions, facilitated by a duly sworn officer of the State e.g. a Notary Public, may create a viable tandem and comprehensive approach combining technology and human interaction to remotely and electronically complete the employee eligibility verification and certification Form. In addition to collateral benefits for employers in supporting a "Good Faith Defense" in the event of an Immigration Customs Enforcement (ICE) audit.

    1 year ago
  6. What we have done, is to find a "sister" college or community college and request they do the I-9 and verification of documents. They then send the copy by email and hard copy by mail. We have several faculty that work from home as on-line instructors and this has worked out very well.

    7 months ago