In order to close a case, one needs to state that the employee is working for the company. We have several new employees who complete their I-9 prior to their start (hire) date and we have been answering yes, because answering no isn't a viable response. Is there a way to add "An employee to begin working on .....(date)? This will confirm the hire date entered earlier and allow an "honest" response.
Correct the following typos in the following FAQ on I-9 Central under List A Documents - Work Authorization and Identity. CORRECTION: In the last sentence the word 'employee?s' should be changed to 'employee's' and the term 'From-I-20' should be changed to 'Form I-20' FAQ ON I-9 CENTRAL I noticed on Form I-9 that under List A there are three spaces for document numbers and expiration dates. Does this mean I have to... more »
It would be very helpful if there were an option to submit a new case immediately after closing a case. With the modernization you are required to go back to the home screen and back into verify employee - very inefficient.
The I-9 Form should be revised to permit an employee and the employer to write not only the Employee's Permanent Resident number, but the card number (from the back of the card), as well. E-Verify cannot be run without both numbers.
I got hired to a new job, but a 3rd party ( employment agency) taking care of my paperwork and I-9. I filled out the I-9 form, but they requested a picture of my permanent resident card front and back. I should send it to them through email. Is that legal? Last time I checked, it was an HR compliance to keep a copy of personal documents such as DL, passport, Social Security Card etc... They working out from India with... more »
If the employee's email address is not entered in Section 1 of Form I-9 and/or the employee has a myE-Verify account, use the employee's email and mobile telephone number in myE-Verify to notify the employee of changes in their E-Verify case such as a case created, employment authorized, TNC, referral, FNC, FNC review, and changing a TNC to employment authorized. This notification would also have the added benefit of... more »
If you completed Form I-9 electronically using an electronic signature, the signatories (the employee and the employer/representative) need to acknowledge that they read the attestation and attach the electronic signature to an electronically completed Form I-9....What is your meaning of the "attestation"? What is the best way to ensure that this is the correct acknowledgement for each party that is involved in this... more »
Paragrah A.6.a. of the MOU provides that if the employee presents a List B document, that employers may only accept List B documents that contain a photo. The E-Verify website Q&A's also states Persons under the age of 18 and adults must provide E-Verify employers with a List B document that includes a photograph. This requirement overrules the exception for minors completing Form I-9. However, when creating a case in... more »
The entire I-9 and employee onboarding process can and should be automated with a smartphone app. To identify the potential employee, the app should take a picture of the employee, and of each identity document. The identity documents can be processed with ID reading software such as idMax. (https://ocrsolutions.com/scanners/software/id-reading-software/) This provides all the information which appears on an I-9 form... more »
On E-Verify website when verifying a new hire, the online form should reflect/mimic the I-9 form. Ex: The website should request the Date of Birth in a number format just as the actual I-9 does. The Document Expiration Date (online) format should also be completed numerically, just as the actual I-9 form requests. Again, for Hire Date, the online format should also be numerical just as it is on the I-9 form. I have... more »
The MOU signature page available in E-Verify must be signed by all parties and a link to the MOU signed by the parties. In addition, provide language in E-Verify that the parties agree to all updates to the MOU after signature and provide a link to the current MOU.
I'm on a team implementing E-Verify for our retail stores all over the U.S. What other large retailers are out there and how did you go about implementing it? If you used a Third Party Agent, which ones would you suggest?
Is it normal for a new employer account to be in the pending state for weeks and months? There are no options on the phone number for customer support to check to see if an employer has an existing account and I can't get a response when I submit my issue to the email address either so I am BEYOND frustrated. I am so very glad we don't have federal contracts. PLEASE HELP or point me in the direction to get help. If I... more »
Please provide a batch enrollment process for employer agents with resellers/customers (e.g., HR/payroll providers) that provide services to small employers. The process should allow for hundreds, or more, of employers to be implemented every week/month. One thought is to allow the agent to act on behalf of the employer. This could be done by requiring the agent/reseller/customer to include language in their agreement... more »
When entering a new employee using their I9 sometimes I can't read their handwriting and it causes problems. For example today I entered an incorrect Social Security # because of bad handwriting. I got the pop-up asking if the First Name, Last Name, and Date of Birth were correct. Shouldn't there also be a place that alerts me to the fact that the Social Security # entered is incorrect so that I can look at that closer... more »